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Manage Meeting Features

Manage meeting features in the Connect Portal to enhance communication and collaboration during your meetings. From screen sharing to managing breakout rooms, these tools streamline your meetings and boost productivity with ease.

Share Your Screen​

Present content, collaborate, or demonstrate ideas during a meeting.

Use Chrome for Optimized Screen Sharing​

We recommend using Google Chrome for advanced sharing features:

  • Audio Sharing: Share audio when selecting a specific tab.
  • Flexible Sharing: Choose from entire desktop, app window, or browser tab.

How to Share Your Screen in Chrome:

  1. Click the Share Screen button in the meeting toolbar.
  2. Choose one of the following:
    • Entire Screen: Share your entire desktop.
    • Window: Share a specific app window.
    • Chrome Tab: Share a browser tab (for audio sharing).
  3. If selecting Chrome Tab:
    • Choose the tab.
    • Check Share tab audio if needed.
  4. Click Share to begin.
  5. To stop sharing, click Stop Sharing in the toolbar.
note

For videos, ensure they’re hosted online (e.g., YouTube or Google Drive). Local video files will not share audio in Chrome.

Chrome - Share Your Screen

Figure 1. Sharing a PowerPoint Window via Chrome.

Share a PowerPoint Presentation​

Share your PowerPoint slides seamlessly:

  1. Click Share Screen.
  2. Select Window and choose the PowerPoint application.

View Participants While Presenting​

Keep participant cameras visible while presenting:

  1. Enable Presenter View:

    • In PowerPoint, navigate to the Slide Show tab.
    • Check Use Presenter View to view slides on one monitor and notes on another.

  2. Use Dual Monitors:

    • Connect a second monitor.
    • Move your PowerPoint presentation to the second screen.
    • Keep the meeting window open on the primary screen.
    • After starting your presentation, return to the meeting window to view participant cameras.

PowerPoint - Enable Presenter View

Figure 2. Enabling Presenter View.

  1. Stop Sharing:
    • After the presentation, click Stop Sharing.
Pro Tip:

Presenter View and dual monitors help you manage presentations while monitoring participant reactions.

Share your PowerPoint slides seamlessly:

  1. Click Share Screen.
  2. Select Window and choose the PowerPoint application.

View Participants While Presenting​

Keep participant cameras visible while presenting:

  1. Use Dual Monitors:

    • Connect a second monitor.
    • Move your meeting window to the second screen, if necessary.
    • Keep PowerPoint open on the primary screen.
    • After starting your presentation, press cmd ⌘ + tab on macOS (or alt + tab on Windows) to return to the meeting window and view participant cameras.

  2. View Both PowerPoint and Participant Cameras:

    • Enable Presenter View:
      • In PowerPoint, go to the Slide Show tab.
      • Check Use Presenter View. You'll then view your PowerPoint slides in Presenter View on one monitor and the meeting on the other.

    Note: If you need to switch back to the meeting window, press command ⌘ + tab on macOS (or alt + tab on Windows).

  3. Without Dual Monitors:

    If you don’t have a second screen, you can still view participant cameras by:

    • Switching Between Tabs: Use ⌘-Tab on macOS or Alt-Tab on Windows to toggle between your presentation and the meeting window.

PowerPoint - Enable Presenter View

Figure 2. Enabling Presenter View.

  1. Stop Sharing:
    • After the presentation, click Stop Sharing.
Pro Tip:

Presenter View and dual monitors help you manage your presentation while keeping an eye on participant reactions.

Open Chat and Polls​

Communicate with participants during the meeting.

  1. Click the chat icon in the toolbar.
  2. Type your message in the chat box that appears.
  3. Press Enter to send your message.

Raise Hand​

  1. Click the raise hand icon to indicate you have a question or need to speak.
  2. A notification will appear for the host and participants.
  3. Click the lower hand icon to remove the notification.

Invite Participants​

  1. Click the invite icon in the toolbar.
  2. Choose one of the following options to invite participants:
    • Copy Meeting Link: Share the link with participants directly.
    • Email Invitation: Use an integrated email client to send an invitation.
  3. Participants can join using the link provided.

Toggle Tile View​

Customize your meeting layout:

  1. Click the Tile View icon.
  2. Select a layout to adjust participant videos and shared content.

More Actions Menu​

Access additional settings with the three dots:

Access More Actions

Figure 7. Accessing More Actions.

Performance Settings​

  • Adjust meeting quality from Best Performance to Highest Quality.

View Full Screen​

  • Switch to Full Screen mode.

Security Options​

  • Enable Lobby, set a Password, or enable End-to-End Encryption.

Start Recording​

  • Record the meeting and save to Dropbox or locally.

Share Video​

  • Share a YouTube video by pasting the link.

Share Audio​

  • Share a Chrome Tab for audio sharing.

Disable Noise Suppression​

  • Toggle noise suppression on or off.

Select Background​

  • Change your virtual background by uploading or selecting from available options.

Participant Stats​

  • View Participant Names, track Speaker Time, and monitor engagement.

Settings​

  • Access all settings for further customization.

View Shortcuts​

  • Find meeting shortcuts for quick actions.

Leave Feedback​

  • Provide feedback by rating and leaving comments. Click Submit.

With the Connect Portal, you can effortlessly manage every aspect of your meeting, from sharing content to controlling participant interactions, ensuring a streamlined and productive experience for all.